How Working with Nonprofits is Beneficial for Design Engineers (or Professional Services Firms)

   It is literally true that you can succeed best and quickest by helping others to succeed.” - Napoleon Hill

Choosing any professional for a job is never easy. Most people don't know exactly what design engineers do, and they certainly don't know how to judge how competent they are.

But your potential clients might one day need the services of an A/E firm (don't leave out professional services firms) and wonder how they'll be able to choose the best one. While experience and skill in the industry are understandably important, not being deliberate enough in this selection process can have serious ramifications.

Maybe a business chooses an A/E firm based on a recommendation, but there's no innovation or creativity. Or a selected design engineer lacks dedication to the project, leaving the client wishing they could ditch the contract for someone else.

     How can a potential client see into the heart and mind of a design engineer professional whose work is done largely behind the scenes?

These are difficult scenarios, but not uncommon. How can a potential client see into the heart and mind of a design engineer professional whose work is done largely behind the scenes?

While past projects are one way to accomplish this, so is the right kind of work with nonprofits.

What FDOT Consultants Need to Know About Job Cost Accounting Systems

Professional Consultants seeking to provide services to the Florida Department of Transportation must be certified as “qualified” annually in accordance with Chapter 14-75 of the Florida Administrative Code.

The First & Primary Requirement

Regardless of whether the “Request for Qualification Package for Professional Consultants” is the initial submission or an annual renewal, the package must include evidence that you (the Consultant) maintains an accounting system adequate to separate and accumulate direct and indirect costs and to support billings to the FDOT Department and other clients.

The capability to identify and separately report direct and indirect costs is the first and primary Departmental requirement for your accounting systems.

When you (the Consultant) has the expectation of billing for direct labor by the hour, a job cost accounting system is required in order to “support billings to the FDOT Department.”

Common FDOT Contractor Prequalification Application Questions (and Answers)

Florida Law (Chapter 337.14 F.S.) And Rules of the State of Florida, Department of Transportation, (Chapter 14-22, F.A.C.) require contractors to be prequalified with the Department in order to bid for the performance of road, bridge, or public transportation construction contracts greater than $250,000.00.

Prequalification is accomplished by using an annual application process. Applicants should read Chapter 337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application.

All corporations, LLCs, limited and general partnerships, LLPs and LLLPs wishing to do business within the State of Florida must register with the Florida Department of State here.  This registration is renewed annually.  An active registration is required before a certificate of qualification can be issued.

Preparing for an FDOT Reimbursement Rate Audit - Management's Responsibilities

Engineering firms must provide annual reimbursement rate audit reports to the Florida Department of Transportation to bid on contracts larger than $500,000. 

FDOT Reimbursement Rate Audit Guidelines contain specific Departmental requirements in addition to the general guidelines contained in the American Association of State Highway and Transportation Officials (AASHTO) Uniform Audit and Accounting Guide.

How to Comply with FDOT Job Cost Accounting System Requirements

The Florida Department of Transportation requires consultants requesting professional services prequalification at the unlimited level (greater than $500,000 in fees) to certify the establishment of an accounting system that separates and accumulates direct and indirect costs, and identifies and records labor charges and expenditures for specific projects or jobs.

Estimate FDOT Reimbursement Rate

The year is almost done. Do you know your FDOT reimbursement rate?

Knowing what your rate is for the year so far and projecting results for the remaining months of the year will allow you to:

increasing-reimbursements-and-profits-at-your-architect-and engineering-cover-3d-600

Increasing Reimbursements and Profits at Your Architect & Engineering Firm



3 Steps to Optimizing Your FAR Overhead Rate

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